Ctrl + B : Apply or remove Bold for selected text. 
Basic Most Commonly used Font Style Shortcuts:
Ctrl + Shift + M : Indent Text (Move text back to left after indent)Ĭhange text format or style in word can be time consuming, but it can easily be done with some text shortcut keys for formatting. Ctrl + M : Indent Text (Move text to the right). Ctrl + J : Justify-align for selected text (Straight edges on both side of the document). Ctrl + E : Center-align for selected text. Ctrl + L : Left-align for selected text. Ctrl + R : Right-align for selected text. Shortcuts for text alignment can come in handy especially when you are writing a long document that span over a few pages. Ctrl + 0 : Toggle (Apply/Remove) spacing before paragraph. That literally took me hours just to make the report look nice with spacing between paragraphs. I still remember the days when I first use word to write my school report. Ctrl + Shift + S : Open “Apply Style” dialog box.įormatting the lines and paragraph spacing is probably the most irritating part when you are trying to make your word document look nice. Alt + Shift + Right/Left Arrow : Promote or demote Headings (Heading 1,2,3… to Heading 9). Alt + Ctrl + 3 : Apply Heading 3 style to selected text or paragraph. Alt + Ctrl + 2 : Apply Heading 2 style to selected text or paragraph. Alt + Ctrl + 1 : Apply Heading 1 style to selected text or paragraph. You can think of it as putting items in a big folder with small little tag on the folder. Heading 1 (H1) as the highest priority and Heading 9 (H9) as the lowest. 
Header formatting is like sorting the different things according to their priority. You may have used Word for a long time, but chances are, you may not be familiar with formatting the headers of the document.
Ctrl + Backspace : Delete word to the left of cursor. Backspace : Delete character to the left of cursor. 
Ctrl + Delete : Delete word to the right of cursor. Delete : Delete character to the right of cursor. Not an amazing discovery, but knowing these shortcuts can help you a tiny little bit in improving your productivity when you are editing your document. Alt + H > V > K : Paste with source formatting (By format ribbon). Alt + H > V > M : Paste with merged formatting (By format ribbon). Alt + H > V > T : Paste text only (By format ribbon). Ctrl + Shift + V : Paste format to the selection from Clipboard. Ctrl + Shift + C : Copy format of the selection to Clipboard. Not only you can copy and paste text, you can make copies of your formatting as well! #Keyboard shortcut to change case in word Pc
Probably the most used keyboard shortcuts by any user working on a PC or Mac.
Shift + Alt + Down Arrow : Move current paragraph or multiple paragraphs of text down. Shift + Alt + Up Arrow : Move current paragraph or multiple paragraphs of text up. Moving paragraphs within the document can be difficult if you are not using a mouse, this keyboard shortcuts will work perfect for those who write long reports on a laptop. Ctrl + Home : Jump to beginning of document. Ctrl + Alt + Page Down : Jump to end of the screen. Ctrl + Alt + Page Up : Jump to beginning of the screen. Page Up/Down : Move one screen up or down. 
Ctrl + Up/Down Arrow : Jump to the next or to previous paragraph. Up/Down Arrow : Jump to the next row or previous row. Ctrl + Left/Right Arrow : Move one word to the left or right. Left/Right Arrow : Move one character to the left or right. Using keyboard shortcuts to get around the document and moving between paragraphs can be a great time-saver when working on Word. Moving Around and Navigate in Word Document Alt > W > Q > Arrow Key > Enter : Open Zoom Menu and select zoom level. Ctrl + Shift + F6 : Switch to the previous Word document (Only word documents). Ctrl + F6 : Switch to the next Word document (Only word documents). Alt + Ctrl + N : Apply Draft view for document. Alt + Ctrl + O : Apply Outline view for document. Alt + Ctrl + P : Apply Print Layout view for document (Default View). Alt + Ctrl + S : Toggle view for Split document window (Split view of the current document). This can be quite useful if you are working on a few documents, or having to do comparison within your document. Not sure if you’ve realized, but you can view your word file in different layouts. Alt > Left/Right Arrow : Navigate between tab. Alt > S : Go to the References Layout tab. Word Tab Navigation can also be easily done with a click of the mouse, but Tab navigation shortcut keys can be helpful that save you time from always reaching for your mouse.
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